Most label printers can only print one label size at a time. To print different sizes, you need to open the printer and change the roll of labels. This should be easy, but in our experience it's impossible to get Windows to print correctly-sized labels without a dozen clicks to tinker with the default page size.

Before you continue reading this advanced guide, please try the simpler solution for 

The rest of this guide will give you a foundation to build your own label-swapping setup with the minimal amount of operator clicks. The writing below is based on an Epson driver. Other printer drivers will have different functionality. 

: Label LIVE simplifies label printing by defining the label 

 on the Print tab. This two-part simplification is much different than drivers. The words you'll read below (e.g. Printer, Label, Media, Page, Queue, Driver, Function, Port) all mean something different depending on what Windows 10/11 setting screens you're on. 

We truly wish printing wasn't so complicated. Remember: 

Goal: Swap the Physical Labels, Click Print

It's already a pain to switch labels in the printer, so let's try to avoid a bunch more clicks. Our goal is to...

That's it. Let's learn how we setup an Epson ColorWorks (CW) C6000Au on Windows 10 using two label sizes: 3x1.5" and 4x3".

In the world of Windows, printers consume and eject 

 (e.g. labels, tags, paper). Each Windows printer can be pre-configured with different media 

(e.g. width and height). To access these settings, click the Start menu and type "printer" and open "Printers and Scanners."

Chances are you have one printer installed and it looks like this. Click the printer's name and click Manage.

The most important media settings are under Printer Properties > Advanced > Printing Defaults...

Inside Printing Defaults you will see different media settings. If you need to set more printing options (e.g. cutter, quality, etc) you might find setting up a favorite worthwhile. 

In order to simplify this FAQ, we do not show you how to add different pre-sets. You can explore the menus and add what you need to get your job done.

Note: If you're not using an Epson ColorWorks printer this screen will look different.

In general, you will start by defining a media setting and adjust the sizes. We like to suffix the sizes/favorites with their respective terms because it gets confusing if you use the same name for all the things. Here we have "4x3-media" and also "4x3-fav" (not shown).

Once you feel good about the settings click OK to save the Defaults. Before you leave Printer Properties you may change the printer name to describe your customization (e.g. label size). Do this under the General tab of Printer Properties.

Click OK to save the properties. If you change the name, you may have to click the back arrow (upper-left) and click Manage again... We love WIndows.

This is the magic step that allows two different sizes. Click Back to return to Printer & Scanner Settings and click Add a printer...

Wait a few seconds and click the blue text "The printer that I want isn't listed..."

 as the existing printer. Here, we're re-using the USB001 port that clearly shows the EPSONCW-C6000Au already in use. If you're using a network port then you will want to make the selection that reuses that same port.

Accept the default (or not). It is unclear to us if this matters. 

Choose a new name that matches the alternate label size.

On some versions of Windows the two printers are shown separately. 

Other versions of Windows show the printers merged. The settings for each printer only becomes accessible after you click Manage.

Managing, Setting and Ensuring Printing Defaults

Follow the same path to double-check the Printer Properties > Advanced > Printing Defaults... and make sure the correct Media Size is listed.

Windows printing has different "layers" built on top of each other. It's best practice to also click the Printing preferences button. Ensure the media size is set, and if not, re-select the Favorite for the selected label size.

Repeat this process (both Printer properties and Printing preferences) for the other label size by changing the drop-down menu. The screenshot below is very confusing... note the drop-down has 4x3 selected. It seems we must read everything closely, yet ignore the upper-left printer name... which still shows the alternate name. 

You may even want to go back and forth between them to build your confidence.

In short, double and triple check that each printer's settings makes sense. Go all the way out to "Printers and Scanners" then travel down each "set of settings" until you feel comfortable that everything looks perfect.

Maybe you can tell, but we have developed a major distrust of Windows printer drivers. And for good reason! These things seem to have a mind of their own. If you run into issues, go back through these menus and double-check that the settings have stuck. 

Congratulations, you're  basically done. If you're curious you can see how the Windows objects relate to each other by visiting the Computer Management app.

Since apps technically print to queue objects (not printer objects), these two queues are listed within Label LIVE (as System Printers).

When using this technique there should be no reason to use the Label LIVE printer's Custom Settings (blue button above) for your Windows System Printers. You may return them to Default.

 if you have found an error in this guide.

How do I print two different label sizes on the same windows printer?

No, Label LIVE is not currently available on the Windows App Store.

However, you can still use Label LIVE on a Windows PC.

Is Label LIVE available on the Windows App Store?

Yes Label LIVE works on Windows machines. Start using Label LIVE on your Windows PC today.

Does Label LIVE work on Windows?

After 14 days, you can choose between a one-time license or an inexpensive monthly label software subscription that you can cancel at any time. Try it out and see how easy label printing can be.

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No risk, no credit card. Design labels today

It's easy to learn our software so you can get the job done. Label LIVE has just 4 menus, each with a specific purpose. We've simplified label printing.

Fun and Easy to Learn

Like cooking in your own kitchen, everything has a place

Fun and easy to learn

Label LIVE is the only label printing software that works out of the box on both Windows and Mac. Print labels with flexibility and ease, no matter your operating system or printer model.

Works on Windows and Mac

Finally, effortless labels in both worlds

We are available every day by email and phone. Since we're a small independent shop, you get to talk directly to developers and entrepreneurs who live and breathe label printing.

Dependable Support

Our customers rate our support the best in the industry

Anyone can download and use Label LIVE to print labels. It's easy to use, priced right, always available without Internet, helpfully supported by humans when you need us, and constantly improving based on your feedback.

Trusted Worldwide

The best printing experience starts with the right hardware. Get a mydpi thermal printer, designed for seamless compatibility with Label LIVE - so you can print labels faster, easier, and without restrictions.

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It can be a pain to fire up your spreadsheet program to print a set of labels. To work faster, just pop open Label LIVE's built-in spreadsheet editor. Add as many columns and rows as you need.

Built-in Spreadsheet

Edit data and print labels without leaving Label LIVE

Create thousands of label variations based on data from Microsoft Excel, Apple Numbers or plain CSV text files. Use your own serial numbers, prices, descriptions, weights and dates. Easily integrate shared data from Google Sheets, Dropbox, OneDrive, and others.

Excel, CSV and Cloud Data

Turn a spreadsheet into individual labels

Use variables to update text, barcodes, images and even colors across an entire set of unique labels. Label LIVE connects smoothly with your spreadsheets to determine how and where your data gets printed. 

Variables

Data Forms enable operators to get the job done with less error. Each Form is progressively simpler. Choose the level of detail your operators feel the most comfortable using.

Forms

Three different ways to view your data and print labels

When you need a serial number, you can handle it in a few clicks with Label LIVE. Each time a label prints, the number will change by an amount you specify. You can count up or count down.

Serial Number Generation

If your spreadsheet lists time in one format, but your labels need to use another, Label LIVE can translate. Our data tools can even handle adding time onto dates.

Date and Time Support

Calculate and print date and time in the formats you need

Convert effortlessly between weight units and display the weight in a format that makes sense to your customers.

Weight Calculation

Price-computing label machines can be cumbersome to use. Label LIVE makes it easy to set up and maintain beautiful custom label designs that use existing prices for bulk repack.

Price Calculation

Multiply quantity and price-per variables

Round currency, define precision, and format prices with leading or trailing zeros. There's a lot you can do with a spreadsheet and formulas. For everything else, use Label LIVE.

Price Formatting

When data on your label needs to toggle between a few known values, you can add them as a list, making them easily selectable.

Simple Lists

Capture and crop full-color photos for ID cards, visitor badges, and employee passes. Label LIVE uses your computer’s camera with built-in on-device face detection to automatically center and size each photo, giving every label a professional look.

Camera + Face Detection

Use any camera to instantly add color portraits to visitor badges and ID cards

Camera and Face Detection

When it's time to print, a simple arrow points in the direction that the label will be come out. Design labels in the orientation that makes sense to you, without waste or confusion.

Size and Orientation

Take the guesswork out of clunky "landscape" and "portrait" modes

Label Size and Orientation

Label LIVE automatically scales text size to fit within your label width, anchors text fields to corners, and deletes blank lines. When you need to incorporate a lot of information into your label, our design tools keep it neat and consistent.

Complex Text

Complex Text Handling

Label LIVE lets you customize your design with squares, circles and lines. Each object has separate fill and outline colors. Outlines can sport custom dash-dot patterns and squares can round their corners for a professional look. Read more in our guide below.

Shapes and Lines

Full control over dashes, dots, thickness and color

Label LIVE handles high-resolution images both large and small. Add any image you want to your design, and you can make it work with full-color printers and black-and-white low DPI models alike.

Images

What you see on the label designer screen is what prints on the label

Generate just about any kind of barcode. As you input your data, labels update instantly. All of our supported barcodes integrate seamlessly with your business workflow.

Barcodes

Beautifully boring UPCs to magically mundane QR Codes

Save all of your custom Label LIVE designs to your computer for future printing. Need to make a new label based on an old design? Duplicate a saved design template with a single click, then keep customizing. Read more in our FAQ below.

Saved Label Files

Save and re-use designs on Windows and macOS

Saved Design Files

When you're printing labels from a spreadsheet, text and barcodes can grow larger or shrink smaller. Anchor points help you rein in the complexity of dynamic data.

Anchor Points

When text or barcodes change size, make sure they stay put

Non-printable objects let you set aside space in your layout to incorporate what's already on your labels. Check out the related guide below.

Non-Printing Objects

Design around die-cut borders or pre-printed label art

You can "program" your label based on spreadsheet data. Label LIVE gives you easy-to-use variables for advanced label printing. Read more in a guide below.

Dynamic Color

Change the color of text, shapes and barcodes using spreadsheet data

Until now, generating labels with dynamic images would have involved a programmer. With Label LIVE, you can use your data to pull up the right image for each label, via URLs or filesystem paths on your computer.

Dynamic Images

Printing to sheets of labels should be easy, but without Label LIVE it's a nightmare. Label LIVE puts the adjustment power in your hands to craft pixel-perfect PDFs. Use the Sheet Setup feature to align your sheets precisely, without tedious trial-and-error.

Multiple Labels on Sheets

Render multiple labels per page and align with popular sheets from Avery and U-LINE

You choose the best printer for the job and Label LIVE will make it work. You can easily take a design from one printer and modify it to work on another, totally different printer.



Full Color or Black & White

Works with one-color thermal printers and full-color CMYK inkjet and laser printers.

AirPrint is a technology that lets you print wirelessly without the need to download or install drivers. Using an AirPrint printer with Label LIVE is the gold standard in label printing.

AirPrint Support

Automatically detect and print to AirPrint printers

Label LIVE's powerful features help you design for low-DPI printers. Design preview allows you to modify images to look pixel-perfect.

Dithering for Low-DPI Printers

Optimize the dithering (dot-detail) of your label images with two clicks

Trigger your label printing from the command line, across your network, or by saving spreadsheets/CSVs to special batch folders. Read more in our guides below.

Nerd-Friendly Integration

Nerd Friendly Integration

Use a spreadsheet to control how many labels print. Select the variable on the Print tab and Label LIVE will adapt smoothly to your data.

Dynamic Copies

Flexible controls for label selection and data duplication

When you need to print tons of unique barcodes, just get your data and design set up, and Label LIVE will generate and save a set of images in one PDF or PNG file. Read more in our guide below.

Batch PDFs or PNGs

Generate Batch PDFs or PNGs

Once you've created the label design you want with Label LIVE's powerful, intuitive tools, you can keep it consistent. Lock design elements, or freeze out certain buttons to prevent unintentional changes.

Locked Designs

Minimize operator error by locking or freezing a design

Locked and Frozen Designs

No need to install pesky drivers for our supported thermal printers. Just connect your computer and printer and start printing. Label LIVE is compatible with dozens of leading thermal printer models.

Driverless Thermal Printing

Label LIVE directly supports popular thermal printers via USB

Labeling jobs often require a record of what labels were printed. Choose a file and Label LIVE will save the details of each label printed.

Label Log File

Generate history of what labels were printed and when.

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Check out this post's YouTube 📹 demo: How To Print Labels From An Excel Spreadsheet To A Dymo, Zebr

You can easily import a spreadsheet of your label data. This data can be printed on your Mac or Windows PC using using inkjet, laser or common label printers from DYMO, Brother, mydpi, Zebra, ROLLO and more.

How to Print Labels From an Excel Spreadsheet

There's an old saying, "the problem with computers is that they do exactly what we tell them." Indee

Need to figure out how to fix your printer so your labels print perfectly? Check out our curated list of frequently asked questions.

Ultimate Guide to Label Printer Troubleshooting

Label LIVE is designed to be licensed per computer. 
If you have 3 people using 3 computers to print

Can I use a license on more than one computer?

This is an answer on how to switch, change, or otherwise move an existing Label LIVE license to anot

Windows Specific Questions

How do I print two different label sizes on the same windows printer?

Is Label LIVE available on the Windows App Store?

Does Label LIVE work on Windows?

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