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Bulk Barcode PNG/PDF Generator

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In this guide I will show you how to use Label LIVE to generate batch barcodes using the built-in serial number feature. When finished, you can generate labels as PDFs or as bulk PNG images saved to a folder on your computer. You can use your own Excel spreadsheet, but this example will use the serial number feature. Consult our other guides for examples on how to import Excel spreadsheet data.

Download and open Label LIVE:

  1. Open a new document in Label LIVE

  2. Click on the "Data" tab

  3. Click "Help"

  4. Choose {CALC:SERIAL}

You can move the text outside of the label outline to use as a guide.

Configure the Serial Number

You created a calculation variable named "SERIAL." This serial number will increment every time your print. If you print 10 copies, this number will increment 10 times, once per label. This will generate 10 unique labels.

Click on the Data tab. SERIAL is set to 1234. This is the starting number. You can change this to any number.

Click on "SERIAL" to change the increment value. If you'd like to decrement, change the value to -1.

If you need leading zeros, ensure the checkbox "Maintain leading zero padding" is checked. This allows sequential numbers as 0001, 0002, 0003, etc. If decrementing, Label LIVE can automatically add a zero prefix such as 1001, 1000, 0999, 0998, etc.

Need to generate barcodes with non-sequential or random data? Easy! Just import an Excel spreadsheet with your own data.

(Protip: There are other variable types to experiment with: Date parsing. Special formatting. Filesystem paths for Dynamic Images. Print job variables like 1 of X.)

Create a Barcode

  1. Click on the "Design" tab

  2. Click Barcode and choose a symbology (e.g. QRCode)

  3. Change the size of the barcode

  4. Click "Value" and choose "CALC:SERIAL" to link the barcode with the value of the SERIAL data variable

If you choose a different barcode type (e.g. Code 128, Code 39, UPC), make sure to adhere to your barcode's requirements such as minimum length, maximum length, and alpha or numeric limitations. QRCode is convenient because it does not have these kinds of limitations and is easily scannable by your phone's camera. Try it!

Output Options

Change the way labels are generated. On the Print tab, select "Print Preview" and ensure the Preview Method is set to one of these:

Example 1: Label PDF

Label LIVE can generate a PDF where each page is a unique label. To make this easier to see, I added a small text element below the QRCode.

Example 2: Sheet PDF

Label LIVE can generate a 8.5x11" PDF where each page contains a grid of unique barcode labels.

Example 3: Batch PNG Image Files

This feature will save you a ton of time. Instead of generating PDFs, use Label LIVE to generate a folder full of PNG images. You can name the image files using the same SERIAL data variable. This allows you to locate a precise barcode file with ease.

Now you can ship these PNG files off to your factory or manufacturer. Super easy!

This output option works best when using Excel spreadsheet data

Sample Files

If you have any questions feel free to contact us. We can help you design the perfect time-saving solution.

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Label LIVE is a great tool for generating and printing barcodes. This example only uses a single barcode, but with Label LIVE, you can include text, images, shapes, and excel spreadsheet functionality. These features are just a few clicks away.

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See the barcodes we support and learn how to use them in your labels.